Financial Operations

FINANCIAL
VISIBILITY FOR MED SPA OWNERS

You built a full practice. Tox Books gives you the financial clarity to know exactly which services, providers, and parts of the business are actually driving profit.

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Med Spa Only
Fixed Monthly Pricing
No Hourly Billing
No Unnecessary Mtgs

The Numbers Don’t Add Up. And You Know It.

Industry Reality

The Numbers Behind The Problem

Most med spa owners feel like something’s off. Here’s what the data actually says.

15%
Mature Med Spa Net Profit Margin

Average med spas often land around 15–25%; top performers can reach 25–35%+.

AmSpa · Vagaro · Marketdata
82%
Of Business Failures Tied To Cash Flow

The money was there — they just couldn't see where it was going.

SCORE · U.S. Bank small business study
60%
Of Med Spas Price Services On Gut Feel

No service cost data, no margin analysis — just instinct on high-risk treatments.

Service costing and margin review
Your med spa makes $1.
Why do you only keep 15 cents?
The money is coming in. This is where it’s going out.
AmSpa 2019 exec summary · Vagaro 2026 margin guide · Marketdata estimate
Provider + Staff
35¢
35%
Products + Supplies
18¢
18%
Facility + Equipment
17¢
17%
Marketing + Admin
15¢
15%
Net Profit
15¢
15%

Your Numbers Are Already There.We Make Sense Of Them.

We connect your Jane App and QuickBooks data into insights you can actually act on — so you can price services with confidence, find where profit is leaking, and see which providers are actually making you money.

How much is your med spa losing?

Your annual revenue

$10,000,000
$1M drag to see your numbers $30M
Most med spa
companies		 With clean
financials
Net margin 15% 25%
Annual net profit $1,500,000 $2,500,000
Annual profit gap -$1,000,000 / yr

That's a monthly loss of

-$83,333

This profit is already inside your business. It's leaving through gaps you can't see — in provider time, supplies, service costing, and overhead you've never tracked.

★ Mature med spas often land around 15–25% net margin; stronger operators can push higher with clean service-line visibility.

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What Your NumbersCould Look Like

Click through three sample Tox Books views: owner overview, financial red flags, and an interactive pricing calculator.

Med Spa Financial Visibility Dashboard
Owner Overview
Sample Med Spa - QuickBooks + Jane App - Day 10 Close
Revenue MTD
$1.18M
+12.6% vs prior MTD
Net Profit MTD
$49.6K
+15.1% vs prior MTD
Net Margin
4.2%
7.8 pts under target
Cash Balance
$524K
+3.3% vs May
Uncollected A/R
$428K
$118K over 60 days
Profit Loss MTD
$92K
Underpricing + provider-time overruns
6-Month Financial Trend
Revenue and net profit margin
RevenueProfitNet margin %
Revenue +93.4%Net margin -7.8 pts
$1.2M$900K$600K$300K
$610K11%Jan
$815K8%Feb
$1.02M7%Mar
$1.12M5%Apr
$880K4%May
$1.18M4.2%Jun
Revenue + Net Margin by Service Line
Revenue mix and net margin
Injectables
42%3.8%
Laser
26%7.4%
Memberships
16%12.5%
Retail
16%2.8%
Margin flagInjectables + laser: 58% of revenue, weakest margins.
P&L Summary (MTD)
Revenue$1,180,000+12.6%
COGS($687,600)+10.9%
Gross Profit$492,400+15.1%
Overhead($442,800)+9.9%
Net Income$49,600+26.0%
Net Margin %4.2%7.8 pts under target
Cash + A/R Snapshot
Cash inflow$1,284,000
Cash outflow($1,206,000)
Net cash movement$78,000
Ending cash balance$524,000
Cash target31 days to collect. 18-day target frees $72,600 per cycle.
Owner Action Items
1

Completed visits not invoiced

$196,000 sitting outside the billing cycle

21
2

Margin compression

Net margin 7.8 pts below target

$92K
3

Overdue receivables

$118,000 across 18 customers

18
4

Provider time review

42 services exceeded estimated hours

42
Problems Costing You Money
Financial Red Flags
Margin, provider time, pricing, A/R · Annualized impact
Profit Loss MTD
$92K
Underpricing + provider-time overruns
Profit Loss Annualized
$1.1M
If trends continue
Services Over Budget
42
This month
Budget Overrun
$188K
Labor + supplies
Profit % Under Target
7.8 pts
Actual vs target
Uncollected A/R
$118K
Over 60 days
Service Line Profitability
Actual net margin vs target net margin
LineActualTargetAnnual Gap
Service7.4%12%-$108K
Injectables3.8%12%-$430K
Laser2.8%12%-$365K
Memberships12.5%12%+$12K
Service Margin Leaks
$188,000
Annualized net margin lost from provider-hour and supply variance.
Worst patternInjectables provider-hour variance: +2.4 hours/service. Annual exposure: $91,400.
Top Red Flags This Month

37% of sold work missed target net margin

Annualized from similar services.

$456K

42 services ran over provider-hour budget

Actual provider hours exceeded estimate.

$188K

31 days average to collect

Earned cash still in A/R.

$118K
Provider Profitability
ProviderNet MarginAnnual P&L
Maya R.10%
+$38K
Sofia L.7%
+$18K
Chloe B.4%
-$24K
Natalie K.1%
-$62K
Path to Recovery

Raise underpriced service lines

Injectables and laser net margin gap.

$456K

Cut provider-hour overruns by 30%

Historical hours by service type.

$188K

Collect faster

Same-day billing and 30+ day follow-up.

$118K
Price Future Work From Your Own Data
Pricing Calculator - Target Margin Quote Builder
Adjust the inputs. The quote updates live.
Quote Inputs
Build a profitable quote
Budgeted hours+8% history risk
Providers performing servicemultiplies provider cost
Wages, taxes, burdenfrom payroll history
Expected costwith variance applied
Owner goal42 similar services
Recommended Quote
$14,023
Uses your historical net margin, provider-hour risk, supply cost, and target net margin.
Minimum Profitable$13,413
Expected NM12.0%
Profit Protected$1,142
Annual Leak Avoided$54,816
Current service pricing pattern is $1,142 below target net margin.
At 4 similar services per month, the annual profit impact updates as the quote changes.
Historic Miss Rate
69%
similar sold services missed target net margin.
Future Fix
+$55K
potential annual recovery from quoting to target.
Matched against laser treatment services, similar provider hours, supply cost, and location.
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Services & Pricing

From Messy Books ToFull Financial Visibility.

Tox Books works with med spas at different stages — from owners who need clean, reliable numbers to larger practices that need full visibility across providers, service lines, and operations.

Tier 01
Get The Numbers Straight
$4,500/mo
Still dealing with:
  • making decisions off numbers you don’t trust?
  • finding out problems months after they already cost you money?
  • no clear picture of what the business actually made last month?
We fix that.

A reliable financial foundation — clean, structured reporting that gives you trusted monthly visibility and numbers you can actually act on.

  • Reliable financial foundation — numbers you can run the business on
  • Trusted monthly visibility into what the business actually made
  • Clean operational reporting delivered by Day 10 each month
  • Structured financials your CPA can work from at tax time
  • Bookkeeping, reconciliations & QuickBooks management (handled for you)
Most Popular
Tier 02
Find Where You’re Losing Money
$5,500/mo
Still dealing with:
  • pricing treatments based on guesswork instead of real numbers?
  • high-revenue treatments that somehow barely make money?
  • getting caught off guard by slow seasons, payroll, or inventory spend?
We fix that.

See which services actually make money, where profit disappears, and how cash moves through the business — so you can price smarter and stop leaking margin.

  • Reporting that shows which services actually make money
  • Injectables, laser, retail, and membership profit tracking
  • Pricing reports to catch underpriced treatments
  • Seasonal cash flow forecasting
  • Revenue and profit trend tracking
  • Jane App & QuickBooks integration reporting
Tier 03
Catch Internal Problems Before They Get Expensive
Starting at
$12,000/mo
Still dealing with:
  • not knowing which employees cost more than they make you?
  • providers taking longer than planned, destroying margin?
  • services that looked profitable ending up barely breaking even?
We fix that.

Full internal visibility across providers, treatment efficiency, room utilization, and practice-wide profitability.

Built forLarger med spa operators that need deeper visibility across providers, treatment mix, room utilization, and profitability at scale.
Highly customized engagement  ·  Limited availability
  • Provider-level profitability reporting
  • Provider & treatment-line performance tracking
  • Multi-location reporting visibility
  • Treatment & provider profitability analysis
  • Advanced operational dashboards
  • Executive-level reporting packages

Built By People Who Understand How Businesses Actually Run.

James Eccles
James Eccles
Financial Reporting & Intelligence

James brings experience building financial systems for Fortune 500 companies to med spa businesses that have outgrown basic bookkeeping. He gives owners the numbers they need to make better decisions using the reporting discipline of a corporate finance team, without the enterprise-level complexity or price tag.

Hannah Lindstrom
Hannah Lindstrom
Business Strategy

Columbia Business School graduate and small business owner. Hannah brings business discipline and operator judgment to the way Tox Books turns messy numbers into clear decisions for med spa owners.

No Pressure.
No Pitch.

Here’s what we go over in your 30 minute call.

01
You tell us about your operation

No prep, no spreadsheets. 10 minutes of context — revenue, provider count, what’s been frustrating you.

02
We show you what we typically find

In businesses your size, here’s what the numbers usually reveal — and what a cleaner picture of your operation looks like.

03
You decide if it makes sense

No commitment. If it’s a fit, we talk next steps. If not, you leave knowing something about your business you didn’t before.

Book Your Free Strategy Call

Pick A Time That Works For You.

30 minutes. No prep required. Walk away knowing exactly what your numbers are hiding — whether you work with us or not.

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Get Started

You Built A Real Business.
You Should Know Where The Money Is Going.

Med spa owners work with Tox Books to finally understand:

  • profitability
  • provider costs
  • cash flow
  • provider performance
  • what the practice is actually making
Book a Call
Med Spa Only
Fixed Monthly Pricing
No Hourly Billing
Book a Call →